Inventory Control Clerk

Department: shipping/receiving
Reports to: director, finance
FLSA Status: NON-exempt
Supervises Others: No 

The Inventory Control Clerk is responsible to maintain inventory in several key areas (including production/plant and also maintenance and repair parts) and development and maintenance of a tool crib.  The incumbent will also function as support for shipping and receiving.

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.

Shall adhere to all safety, health and environmental procedures, policies and practices. 


Inventory Management- Plant: 

  • Maintain inventory levels of most commonly used materials, i.e. solvents, tubing, bottles, etc.
  • Enter order requests to restock (with input from Purchasing Manager).
  • Review listing of expired materials and ensure their transfer physically and in the system to the proper hold locations, along with updated labelling.
  • Ensure that materials in quarantine, hold, or approved are in their designated areas at all times.  Approval stickers will be applied when provided by QA and material moved to approved location.
  • Ensure acid/base, etc. designations are understood and are stored in proper locations.
  • Develop and deploy cycle count system for both GMP inventory and maintenance parts.
  • Responsible for both Epicor inventory and paper dispensing records.  When material is completely used up, ensure the system correctly reflects no inventory remaining and the paper dispensing record is closed with the variance calculations completely correctly and submitted to QA.

Inventory Management- Maintenance:

  • Develop and deploy inventory system for maintenance parts (spare parts for critical plant equipment, general spare parts, and general supplies).  
  • Maintain tool crib for special tools, one-of-a-kind pieces of equipment, ladders, extension cords, etc.  Keep tools is good working order; inspect for safety and functionality before issuing and once again upon return.
  • Maintain proper inventory levels for maintenance parts to ensure operational requirements are met.  Put in order requests to restock (with input from Facilities Manager).
  • Work with Facilities Manager to determine old/obsolete parts and items no longer needed.

Waste Management:

  • Work with outside vendor (Bentley) for removal of waste from site.
  • Prepare inventory of waste and sign manifests/paperwork as required when removed from site.

Shipping and Receiving:

  • Be the trained/certified backup for Shipping and Receiving.
  • Shipping- knowledge of FedEx website, types of shipments (including documents as well as large international shipments with specific shipping requirements). Knowledge of shipping requirements for hazardous materials and shipping with dry ice.
  • Receiving- must understand receiving requirements under GMP, storage, and labelling conditions.  Notify employees as appropriate of shipments received.


  • Maintain various databases, as necessary, to support the plant.
  • Other duties as assigned, to meet the needs of the customer.


  • Minimum high school diploma or equivalent.
  • One (1) year minimum experience in an industrial environment (chemical preferred). 
  • Two (2) year’s verifiable experience driving an industrial power truck.

Job competencies: 

  • Excellent organizational and record keeping skills.
  • Strong written, verbal, and interpersonal communication skills.
  • Proficiency in computer applications (Microsoft Office, ERP systems, etc.).
  • Knowledge of regulations related to shipment of dangerous goods.

Physical demands and work environment:

  • The physical demands and work environment described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Physical demands:
  • Frequent lifting, bending, stooping, squatting, pushing and pulling can be expected.
  • Long periods of sitting and walking may also be expected in this position.  
  • This position may require long periods of sitting, typing, computer entry or looking at a computer.

Work environment:

  • Potential limited exposure to hazardous chemicals.
  • Personal protective equipment including safety glasses, lab coats, gloves, specialized clothing including laboratory uniform and appropriate shoes may be required in areas associated with this position.

Qualified candidates can submit their resume to